Accounts Payable Agent

This role is an exciting career opportunity for those of you who are fluent in English and who aspire to develop a carrier in the accounting and finance fields. As Accounts Payable Agent you will be mainly responsible for processing supplier invoices, auditing the P-Cards transactions of our internal employees, as well as solving issues related to accounts payable process.

To succeed in this role, you will need to pay attention to details, stay organized and take full ownership of the tasks related to invoice processing. You will manage mailroom activities ensuring timely scanning, validation and entry of received supplier invoices as well as auditing P-cards claims submitted by the employees. One of your main responsibilities will be to ensure that the auditing process of the P-cards transactions is compliant with our internal policy and the back up documentation submitted is aligned with the company requirements for tax recovery. You will also need to investigate issues/gaps related to invoice entry activities and provide solutions in order to complete the process timely and accurately. You will be closely collaborating with the teams handling invoice analysis, payments and procurement in order to timely correct invoice entries or complete invoice processing.

Even if some prior experience in the accounting field will be considered as a plus, the position is also a good opportunity for people not related to finance and accounting as we will provide tools and training which will help you succeed in the role.

The Accounts Payable Agent is part of the Accounts Payable Team of SNC-Lavalin’s Finance Shared Service Centre based in Bucharest.

Responsibilities

• Manage mailroom activities – invoice reception, scanning and validation
• Enter supplier invoices in the financial system and process them according to their type specificities
• Perform root cause analysis and identify solutions
• Actively contribute to creation, completion or update of the training documents and working procedures
• Provide training to newcomers and ensure proper knowledge transfer
• Identify process/system improvements opportunities and participate in their implementation
• Run reports and produce KPI’s (key performance indicators) when needed
• Perform other tasks related to invoice entry activities
• Audit P-cards claims by ensuring compliance with established internal control procedures by examining records, reports, operating practices, and documentation.
• Ensuring procedures, policies, legislation and regulations are correctly followed and complied with
• Identifying if and where processes are not working as they should and advising on changes to be made

Requirements

• Proficiency in English (French is a plus)
• Basic accounting knowledge is a plus
• Basic knowledge of Oracle or another ERP system is a plus
• Previous experience in Finance / Accounts Payable fields is a plus
• Previous experience in Auditing is a plus
• Excellent knowledge of Microsoft Office Suite
• University Degree (studies in Economics is plus) or relevant work experience

Capabilities and qualifications

• Strong team player
• Very good attention to details paired with good analytical abilities
• Strong customer service orientation
• Good communication skills
• Able to set priorities and complete multiple projects simultaneously
• Work experience in a shared services, process driven or service center environment is a plus
• Self-motivation, determination and confidence
• Ability to work on your own initiative and as part of a team

Our offer towards work-life balance

• Flexible working schedule – organized in 2 shifts: 9:00-18:00 & 10:00-19:00 Monday to Friday

• Work from Home
• Motivational financial package & flexible benefits
• Easter and Christmas bonus
• Direct contract with SNC-Lavalin
• Team buildings, Fun@Work activities
• Free French language classes
• Learning and Development programs, Training, Career opportunities
• Employees Wellness Program – fresh fruits, chair massage, counselling sessions, additional sick days, employee wellness rooms
• Friendly and dynamic work environment
• CSR & Sport activities