Administrative Assistant
- Industrial & manufacturing
- Exton
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As an Administrative Assistant in SNC-Lavalin's Exton, PA office and reporting to the Senior Director BD & Operations, you will answer incoming calls, maintain conference room schedules, order office supplies and maintain filing and project closeout/storage.
What will be your contribution?
- Administer building access and alarm
- Coordinate Lunch & Learns and company events
- Maintain vacation schedule
- Coordinate maintenance on office equipment, monitor contract terms and renewals
- Manage incoming and outgoing packages
- Collect and distribute incoming and outgoing mail
- Maintain conference room and kitchen housekeeping
- Process client and generate internal Purchase Orders
- General data entry / word processing / office support
- Order employee business cards
- Provide New Hire packages and general office orientation
- Manage Certificate of Insurance requests with the Corporate Insurance Department
- Coordinate ISNetworld updates and compliance
- Coordinate Compliance Due Diligence submissions and approvals
- Manage insurance certificate tracking and administration at the project level
- Generate, issue and track contract labor subcontracts and change orders, subcontractor contracts and purchase orders
- Processing weekly billing records
- Proof read / compile specifications and BODs
- Proof read / format / assemble / issue proposals
- Assist in completing RFIs
- Update and manage corporate proposal process, corporate resume database and assign project numbers
- Convert resumes to SNC-Lavalin company format
- Upload and manage corporate project fact sheet database and coordinate and write project fact sheets
- Organize registrations for trade shows, ISPE, or other events & order any necessary booths or promotional materials (done in coordination with Corporate Marketing Dept.)
What are we looking for?
- Bachelors or Associates degree preferred
- Excellent verbal, written communication skills required
- MS Office (Word, Excel, PowerPoint and Outlook) proficiency required
- Familiarity with database software preferred
- Demonstrated detail oriented, ability to focus, prioritize projects and can handle multiple tasks and deadlines in a fast-paced environment
Are you ready to take the next step in your career?
Apply for this rolePreview
IndiaContent type
BlogsPublish date
03/27/2024
Summary
The engineering firm you choose will significantly impact your career. Select the right one, and you'll find your career goals supported, a healthy work-life balance and the team dynamic that you
Preview
IndiaContent type
BlogsPublish date
03/27/2024
Summary
The engineering firm you choose will significantly impact your career. Select the right one, and you'll find your career goals supported, a healthy work-life balance and the team dynamic that you
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