Administrative Assistant

We have a fantastic job opportunity for an Admin Assistant to be based in Riyadh, KSA. The role involves provide administrative support to ensure efficient operation of the office, support managers and employees through a variety of tasks related to organization. Timely, accurate and efficient preparation and management of project documents. This role reports to the Business Support Manager

Role and Responsibilities:

• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Prepare and distribute reports as per management request
• Update and maintain procurement reports and files.
• Organize and schedule meetings, appointments and travel arrangements for senior managers
• Take minutes of meeting
• Prepare and distribute correspondence memos, letters and forms
• Maintain office supplies, stationary and ensure office equipment is in a good position
• Maintain polite and professional communication with management, colleagues and other parties.
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
• File documents in hardcopies and electronic records and ensure appropriate storage system.
• Maintain a list (register) of applicable documents.
• Maintain confidentiality around sensitive documentation and information
• Manage the flow of documentation within the organization as per procedure
• Proofreading documents upon request.
• Advanced knowledge in Microsoft Office is a must
• Ability to plan and priorities workloads to meet deadlines
• Take initiatives to protect environment i.e by limiting printing and saving papers
• Complete all assigned trainings in due time
• Participate in office safety inspection
• Quality & compliance checks on documents
• Ensure accuracy and integrity of records and documentation.
• Submit reports as per the set deadlines
• Average time to respond to queries

Qualification and Experience:

• Diploma/ high school
• 3 -5 years relevant experience preferably in Facility management