Bid Assistant

Cardiff, Bristol
  1. Project, programme & cost management
Bid Assistant – South West and Wales
Faithful+Gould is an international company with a strong culture of progression. Placing great emphasis on the training, development and assessment of our staff, we’re dedicated to providing cutting-edge expertise. Join us and you’ll benefit from a development programme designed to ensure your career objectives are met in full.

As bid assistant you will be supporting the bidding to win work for the business. You will directly assist the south west and Wales bidding and marketing team with day to day bidding and marketing activities as well as managing your own tasks/projects. You will also work with the sector/team leads and key stakeholders within the business to provide support on bidding and marketing activities.

Role and Responsibilities:

• Review published tender notices and issue details of relevant opportunities
• Register and maintain accounts for online tender portals
• Locate, download and distribute tender documents
• Update opportunity details on to the ‘bid tracker’ spreadsheet
• Overseeing the regional tender mailbox – ensuring all requests are dealt with appropriately
• Complete and co-ordinate pre-qualification questionnaires (PQQs) / requests for information (RFI) responses, ensuring compliance with client requirements in Microsoft Word and Adobe InDesign
• Request and gather information for bids from around the business
• Extract and save/update key information from PQQs/bids in the bid content library.
• Maintain the bid content library and upload bid information onto the ‘Bid in a Box’ system.
• Assist with the maintenance of the case study/project profile and cv library
• Assist in collecting and keep up-to-date client references and testimonials
• Assist with print requirements and submission compliance for tender and PQQ submissions under instruction of the marketing bid lead.
• Develop relationships with other regions to share relevant information for bidding
• Support the creation of new marketing materials, in particular, capability statements and award submissions.
• Undertake sector, client and other general market research
• Support with the organisation of seminars, exhibitions and events
• Respond to ad-hoc marketing queries and requests for information


• Confident, motivated and proactive individual capable of using you own initiative to get the job done
• Excellent written English
• Strong knowledge of MS Office programmes (Word, Excel, PowerPoint) and preferably Adobe InDesign
• Excellent organisation skills and attention to detail
• Strong communication and interpersonal skills – able to interact with people at all levels, over the phone as well as face to face
• Ability to multi-task as well as managing and prioritising critical tasks / deadlines
• Excellent team working skills
• Prior bid experience is not necessarily required; we are looking for someone with the desire to learn and develop in this role


• Ideal but not required, degree in a relevant discipline
• A Levels or GNVQ equivalent
• Interest / experience in writing
• Background in a business development / bidding / administration / marketing role
• Experience with CRM systems (Microsoft Dynamics

F+G offers a fantastic range of benefits, which you can tailor to suit your own health, wellbeing, financial and lifestyle choices.
All the information you need to know is available on our dedicated benefits portal; your reward, which is available to access 24/7 from any device:

Security Clearance:

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary it will be discussed with you at interview.

If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance. #LI-F&G

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