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Bid Manager

R-054897
  1. Riyadh
  1. Corporate

Bid Manager

Why ATKINS?

Atkins is one of the world’s most respected design, engineering and project management consultancies. We have been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private sector clients across Saudi Arabia for more than 50 years.

Atkins in the Middle East now employs around 2,000 staff serving Gulf clients across all market sectors from offices in Abu Dhabi, Al Ain, Doha, Dubai, Jeddah, Kuwait City, Manama, Muscat, Riyadh, and Sharjah. Acquired by SNC-Lavalin in 2017, we also have an extensive depth of geographic exposure across 50 countries and the breadth of 53,000 experts. As one of the largest engineering consultants, we are one of the largest multidisciplinary consultancies in the region, able to offer our staff global mobility through work opportunities in our wide global network.

We’re a people business; we hire and retain only the best people in the industry. Our success is built on recruiting – and then developing – brilliant people from a broad range of professional and cultural backgrounds. It’s precisely this diversity of talent that sets us apart.

Role Mission:

The Bid Manager has the responsibility of managing all phases of the company’s proposal process and oversees all proposal activities to develop RFP-compliant, competitive, high-quality (clear, concise, aligned to the win-strategy) marketing materials, proposals, statements of qualification, and presentations.

Atkins seeks an energetic and highly-motivated self-starter to join our KSA Win-Work Team as a Bid Manager. This position will be based at our Riyadh, Kingdom of Saudi Arabia office. This role reports to the Bids Team Lead.

Key Responsibilities:

  • Ensures the effective use of the EDPM Saudi Arabia Win-Work proposal development process and tools, for all bids, to maximize the opportunity of winning by producing repeatable, reliable results

  • Full ownership and leadership of the proposal planning, kick-off, development and delivery process.

  • Provides a clear, structured, logical, proposal plan and schedule to confidently arrive at a winning proposal result

  • Defining and agreeing a bid budget and schedule baseline (with the Bid Director) and controlling the bid budget and schedule against these agreed baselines.

  • Ensuring all necessary information, guidelines and supporting documentation is available to successfully undertake commercial and quality review activities.

  • Ensuring all necessary information and documentation is available to successfully undertake Service Delivery Process Stage Gate Reviews and gaining the requisite approvals.

  • Be a high-powered conduit that coordinates the transmission of information among the bid development team to permit quick decision-making and alignment in execution philosophies

  • May lead capture planning / win-strategy planning sessions

  • Facilitates risk workshops, together with the risk management team

  • Generates top down financial estimates, and uses benchmarking tools to support financial models

  • Leads and/or facilitates governance reviews and management approval solicitations

  • Drives compliance with corporate governance processes, without exception

  • Authors high-impact, compelling writing for proposal sections where requisite knowledge and expertise are expected, customized to the value proposition

  • Enhances resumes and other text to be tailored to the client pursuit objectives

  • Identify weaknesses in a document and creative ways to improve

  • Use mastery of English language to perform edits and polish near-final drafts to client submission quality standard

  • Develop graphical content (organization charts, info graphics, photographs) with project team and graphics specialists, according to the company’s approved style guidelines and ensures a consistent look and feel of all outgoing bids

  • Lead teams through strategic reviews (pink, red, green, gold, and IQR)

  • Anticipates and mitigates potential delays to proposal submission, ultimately ensuring on-time delivery of the proposal approvals

  • Coordinate the integration of supplementary proposal solution information from subconsultants or subcontractors

  • Ensures the 100% on-time delivery and submission of winning, compliant, high-quality, compelling proposals to our clients

  • Own the production, packaging and delivery logistics of the proposal to ensure timely submission per client’s requirements.

  • Lead the quick turnaround, coordination and development of post submission proposal clarifications

  • Leads the post proposal submission interview presentation, ensuring the team has the correct level of creative input and coaching support to enable a winning approach

  • Lead internal lessons learned debrief

  • Ensure the proposal closeout process is performed accurately and completely to support business financials and sales forecasting reporting

  • Supports work-sharing to balance workloads

  • Mentor assigned pursuit staff, including technical staff, proposal coordinators, and content specialists, by advising on and reviewing proposal management plans, schedules, outlines, compliance, matrices and storyboards, proposal process, strategy.

  • Ensures pursuits are accurately tracked through CRM/BWS system

  • Participate in development and maintenance of proposal content library.

Requirements:

The ideal candidate will:

  • Be educated to BSc. degree level or equivalent professional qualification in an engineering discipline or project management

  • PMP certification will be an asset

  • Experience with Shipley or Miller Heiman sales methodology. APMP qualification will be a preferred asset

  • Have a minimum of 5 years working experience proposals or business development role

  • Ideally have experience of working in a professional consultancy services environment

  • Be capable and comfortable working with a cross-functional team of Business Development, Technical Experts, Commercial/Risk, Legal, Marketing/Proposals, Human Resources, and others.

  • Be a terrific professional networker that is able to quickly assimilate the organization chart, and identify appropriate authors, section and volume leaders, subject matter experts (SMEs) and other support personnel to successfully develop a proposal.

  • Have experience in the Middle East design consultancy sector

  • Be assertive, enthusiastic, highly organized, methodical and flexible

  • Possess strong people leadership skills

  • Ability to communicate and influence at the senior organization level

  • High level understanding of commercial terms is preferred

  • Strong project management skills

  • Efficient with acute attention to detail. Be the quality standard bearer

  • Proactive nature, particularly with regards to process improvement

  • Flexible with the ability to work well under pressure in order to manage multiple priorities with tight deadlines.

  • Excellent written and spoken English, with ability to correct grammar, spelling, punctuation and narrative flow.

  • Experience in major projects delivery, with P3 experience an asset.

  • Possess advanced skills in Microsoft software suite (Word, Excel, Visio, Outlook, PowerPoint,  Dynamics CRM) and Adobe Acrobat InDesign

  • Be experienced in leading and facilitating workshops to drive winning strategies

Rewards & Benefits:

We offer an excellent package which includes:

  • A competitive salary

  • Transportation allowance

  • Medical and life insurance cover

  • 22 calendar days annual leave

  • Medical and life insurance cover

  • Company gratuity scheme

  • Discretionary bonus scheme

  • Annual flight allowance to point of origin

  • Employee Assistance Programme: 24-hour free advice on financial, legal and family care specialists, and access to personal health, fitness and nutrition consultants

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