Bids Team Lead
Bids Team Lead
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Atkins is one of the world’s most respected design, engineering and project management consultancies. we have been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private sector clients across Saudi Arabia for more than 50 years.
Atkins in the middle east now employs around 2,000 staff serving gulf clients across all market sectors from offices in Abu Dhabi, Al Ain, Doha, Dubai, Jeddah, Kuwait City, Manama, Muscat, Riyadh, and Sharjah. acquired by SNC-Lavalin in 2017, we also have an extensive depth of geographic exposure across 50 countries and the breadth of 53,000 experts. as one of the largest engineering consultants, we are one of the largest multidisciplinary consultancies in the region, able to offer our staff global mobility through work opportunities in our wide global network.
we’re a people business; we hire and retain only the best people in the industry. our success is built on recruiting – and then developing – brilliant people from a broad range of professional and cultural backgrounds. it’s precisely this diversity of talent that sets us apart.
Reporting To The Atkins KSA Marketing & Proposals Director, The Bids Team Lead Will Individually Perform, And Lead A Team Of Bid Managers To Produce Highly Strategic Proposals That Are Professional, Compliant And Competitive.
Atkins seeks an energetic and highly-motivated self-starter to join our KSA win-work team as a bids team lead. this position will be based at our Riyadh, kingdom of Saudi Arabia office. the role reports to the marketing & proposals director.
Ensures the effective use of the Atkins Saudi Arabia win-work proposal development process and tools, for all bids, to maximize the opportunity of winning by producing repeatable, reliable results
Leads large/complex proposals by coordinating multiple stakeholders to deliver high-quality, bid and strategy compliant, winning and approvable bids on time.
Proactively collaborate with account managers to develop the capture plan, and its implementation for all major/complex proposals
Defining and agreeing a bid budget and schedule baseline (with the bid director) and controlling the bid budget and schedule against these agreed baselines.
May lead capture planning / win-strategy planning sessions
Generates top down financial estimates, and uses benchmarking tools to support financial models
Facilitates proposal kickoff meetings and regular status calls
Ensuring all necessary information, guidelines and supporting documentation is available to successfully undertake commercial and quality review activities.
Ensuring all necessary information and documentation is available to successfully undertake service delivery process stage gate reviews and gaining the requisite approvals.
Facilitates risk workshops, together with the risk management team
Creates the bid outline, or answer plan, to facilitate inputs, as required, from the appropriate delivery groups to create a compliant, responsive, and competitive bid
Reviews, edits, and provides guidance on the creation of cover letters, executive summaries, and other key parts of proposals
Identify weaknesses in proposal documents and creative ways to improve
Use mastery of English language to perform edits and polish near-final drafts to client submission quality standard
Develop graphical content (organization charts, info graphics, photographs) with project team and graphics specialists.
Lead teams through strategic reviews (pink, red, green, gold, and iqr)
Adheres to all corporate policies and procedures including compliance, risk and levels of authority
Presents to senior management in order to obtain necessary approvals in compliance with the levels of authority
Works with the commercial and legal team to disposition critical terms, in order to best align with client expectations while maintaining Atkins’ risk tolerance profile
May act as the single point of contact with key partners or subcontractors during proposal development
By working collaboratively with the commercial and legal teams, facilitates the development and execution of teaming agreements with strategic partners on behalf of the proposal. In support of partnering agreements, will play a key role in the development of alignment tools including, but not limited to; business partner due diligence reviews, division of responsibility matrices, subcontracted scopes of work, subcontract terms and conditions, etc.
Works together with the commercial team to ensure timely and accurate entry of information into the project approval system (pas), actively contributes to justification/mitigations for final contractual positions
Anticipates and mitigates potential delays to proposal submission, ultimately ensuring on-time delivery of the proposal approvals
enforces company approved style guidelines, and ensures a consistent look and feel of all outgoing bids
Ensure that the company’s code of ethics and business conduct is adhered to at the highest level at all times
Together with the proposal team, facilitate the responses to client’s proposal clarification requests
Highlight and take necessary action in the case of any potential Conflicts Of Interest (COI); Adhering To Any And All Project Related COI Disclosure Requirements
Actively support transition from project capture to project implementation
Leads the post proposal submission interview presentation,
Ensuring the team has the correct level of creative input and coaching support to enable a winning approach
Lead internal lessons learned debrief
Participate in Development and Maintenance Of Proposal Content Library.
Manage a team of between 1 and 5 direct reports, relating to support on large/complex bids
Provide leadership and mentoring support for all bid managers; leading any escalation requests.
Provide leadership and training for proposal management process and proposal best practices
Play a key leadership role in the professional development and personal career growth of proposal team members. analyze and evaluate team effectiveness in delivering proposal activities and recommend specialist training needs for the proposal team members as appropriate
Establish performance goals and administer annual performance evaluations and salary reviews for reporting roles
Monitor the bid team’s bid budget and schedule baseline performance against the agreed baselines.
Ensures the 100% on-time delivery and submission of winning, compliant, high-quality, compelling proposals to our clients
Ensure the proposal closeout process is performed accurately and completely to support business financials and sales forecasting reporting
Ensure All Bid Managers’ Pursuits Are Accurately Tracked Through CRM/BWS System
The Ideal Candidate Will:
Be educated to BSc. degree level or equivalent professional qualification in an engineering discipline or project management. master’s degree an asset
PMP certification will be an asset
Experience with Shipley or Miller Heiman sales methodology. APMP qualification will be a preferred asset
Minimum 10 years of experience in developing and managing proposal submissions
Minimum 1 -5 years of experience in managing direct reports, including hiring, reviewing performance and providing training, coaching and development
Ideally have experience of working in a professional consultancy services environment
Be capable and comfortable working with a cross-functional team of business development, technical experts, commercial/risk, legal, marketing/proposals, human resources, and others.
Be a terrific professional networker that is able to quickly assimilate the organization chart, and identify appropriate authors, section and volume leaders, subject matter experts (SMEs) and other support personnel to successfully develop a proposal.
Have experience in the middle east design consultancy sector
Extensive knowledge of proposal management. APMP membership and certification desired.
Experience managing a proposal team for a medium- or large-sized company, preferably in the engineering or professional services industry
Experience managing remotely-located team members and staff
Superior communication skills including the ability to facilitate meetings, communicate with virtual and large teams and apprise management on milestones and risks
Ability to communicate and influence at a senior level
Strong time management / prioritization skills
Ability to coach proposal content generators and subject matter experts in persuasive writing and proposals best practices
Be experienced in leading and facilitating workshops to drive winning strategies
Results-oriented with an extremely high work ethic, stringent quality standards, and can-do attitude
Be assertive, enthusiastic, highly organized, methodical and flexible
Possess strong people leadership skills
Strong project management skills
Proactive nature, particularly with regards to continuous process improvement
Experience in major projects delivery, with p3 experience an asset.
Efficient with acute attention to detail. be the quality standard bearer
Excellent written and spoken English, with ability to correct grammar, spelling, punctuation and narrative flow.
Possess advanced skills in microsoft software suite (word, excel, visio, outlook, PowerPoint, dynamics CRM) and adobe acrobat InDesign
Rewards & Benefits:
We Offer an excellent package which includes:
A Competitive Salary
Medical And Life Insurance Cover
22 Calendar Days Annual Leave
Medical And Life Insurance Cover
Company Gratuity Scheme
Discretionary Bonus Scheme
Annual Flight Allowance To Point Of Origin
Employee Assistance Programme: 24-Hour Free Advice On Financial, Legal And Family Care Specialists, And Access To Personal Health, Fitness And Nutrition Consultants
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