Job Title: Contract Manager - APAC – Bangalore/Faridabad
Shaping energy solutions to empower sustainable connectivity.
We combine SNC-Lavalin’s project management expertise and ABB’s deep technological knowledge to create a company dedicated to substations – we are Linxon.
Linxon is a joint venture company set up by SNC-Lavalin and ABB to turnkey electrical AC substation projects, combining SNC-Lavalin’s project management expertise and ABB’s deep technological knowledge.
Linxon’s vision is to deliver the best market offer for turnkey substation projects through world-class power technologies and highest level of competence in managing infrastructure projects
Linxon – A Leading Engineering Company:
As one of the leading engineering companies, we help our customers with turnkey solutions in the field of substations for power transmission, renewable energy and transportation.
As a single point of contact we combine the accumulated knowhow of key-suppliers and contractors so that customers benefit from efficient solutions, increased industrial productivity and a lower environmental impact in a sustainable way.
Mission Statement:
Lead the provision of contract management services to the Business Unit, ensuring all contract management activities are executed in accordance with Group/Division/Business Unit directives and instructions including Company procedures and the Contract Management Framework. Work closely with Legal Counsel, India to ensure alignment and collaboration as well as following instructions provided by Legal Counsel, India, as applicable
Main Accountabilities
1. Contract portfolio - governance
Ensures the portfolio of contracts in the business follows contract and claim management methodologies in accordance with internal standard procedures
2. Tender preparation and negotiations
Reviews and comments on commercial and technical tender terms and conditions including preparation of deviations. Develops contract strategy based on LINXON’s policies and applicable legal regulations, customer requirements, and the overall execution strategy taking into account risk, pricing, scope, and schedule.
Review and assess the tender risk in accordance with the company risk review process (LOA’s) and present the same to senior management whilst delivering guidance to the team on the company approval levels.
Review the consistency of techno/commercial obligations with the t’s and c’s throughout the tender.
In concert with legal, draft, negotiate and finalize agreements during the Sales phase, e.g. pre-bid agreements (NDA’s, MOU’s, JV’s) in concert with Legal, obtain support where necessary e.g. different jurisdictions, ethics policy, and to support negotiations where necessary.
3. Contract execution (from project kick-off to project closure):
Identifies the contract baseline (including terms and conditions, specifications, drawings, estimate, proposal, schedule and other documents incorporated in the contract) and highlights areas of potential risk. Ensures timely and accurate execution of commercial aspects in portfolio of contracts (i.e. payments, claims, variation orders, warranties, provisions, guarantees, etc.).
4. Contract closure
Verifies that both parties to the contract have fulfilled their contractual obligations and there are no responsibilities outstanding. Assesses success of the contract and determines if there are any lessons learned for future contracting. Documents and communicates to all appropriate parties any deficiencies found as part of the closeout process.
Develop and communicate a close out checklist to guide project management on the necessary steps to achieve/qualify for PAC and close out.
5. Contract and claims
Establishes and enforces standard change methodologies in portfolio of contracts to identify changes and quantify the additional time and compensation due to LINXON per the contract, defines approval requirements and communicates changes to the customer. Enforces and defends LINXON's contractual interests against customer and suppliers during the whole of a project life cycle, including monitoring and assessment of changes and deviations, as well as defending and enforcing claims. In concert with Legal, develops the negotiation strategy and supports negotiations. During monthly project review meetings with regards to preparation and presentation of claims and variation logs. Provide contractual support for Incoming and outgoing final settlement agreements.
Support Legal handling formal dispute resolution, litigation and arbitration. Notifies and liaises with Legal to report major claims and keeps Legal updated of any critical development during project execution.
6. Purchasing
Supports drafting of Purchase Orders, Contracts and Subcontracts and ensures that relevant (sub) contracts contain appropriate contract terms to protect LINXON’s interest, including flow-down of main contract terms as per Linxon’s policies and applicable legal regulations .
Provide support to SCM to negotiate the special conditions with suppliers.
Arrange Civils Subcontract formation and negotiation, with support from civils/engineering.
7. Risk Management
Analyzes prime contract terms to highlight areas of potential opportunity and risk, such as ambiguities, omissions and conflicts, as work proceeds. Seeks advice from Legal to draft, negotiate and finalize agreements during the Sales and Project Execution phases. Develops and implements risk mitigation and opportunity plan in concert with Project Manager and/or Sales Manager or FES Manager.
Highlight areas of potential opportunity and risk, such as ambiguities, omissions and conflicts. Develop and implement risk mitigation strategies with tendering teams.
8. Insurance
Ensures contract insurance provisions are adhered to and coordinates with Insurance Risk Management regarding occurrences that may be covered by customer or LINXON provided insurance.
9. Export controls
Seeks advice from Legal (Export Control) to ensure accurate handling of all export control matters and ensures close review of all contracts and projects with regard to restrictions on exports, considering countries, customers or products involved and the respective laws and LINXON regulations
10. People leadership and development
Ensures (with HR Manager support) that the area of responsibility is organized, staffed, skilled and directed. Guides, motivates and develops direct/indirect subordinates within HR policies. Manage and lead the contract management team in India. Develop and implement best practices, tools and templates to assist contract management in their day to day tasks.
Key Deliverables:
As per Job Specification, and additionally.
Tender Stage
- Record of the T’s & C’s review – T’s and C’s Checklist (a record of review)
- Completion of contract section of PAS, Bid Template, etc
- Leading on civil subcontract bid stage and formation
- Provision of Special Conditions
Project Stage
- Contract claims and variations log – for monthly report
- Delivery of contract awareness training to the project team
- Preparation/negotiation of Claim/variation/EOT documents (with PM support).
- Contractual letters w.r.t. contract administration matters (delay notices, responding to client’s contractual letters)
- Close out checklist and advice
Qualification:
- B. Tech with law graduate
Experience:
Special Skill Required (if any):
- Good and effective communication skills.
- Should Have knowledge of MS Word , Excel and PPT.
- Should be able to impart trainings to projects on Contracts and Risk Mitigation strategies
To know more about Linxon click on the Video link below:
https://www.youtube.com/watch?v=0CB3IKbcxbs&t=3s
