Document Control/Support Analyst

Responsibilities 

• Manage and oversee documents for particular projects. 

• Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in accordance with Document Control procedures. 

• Coordinates the flow of documents between project team and other project stakeholders. 

• Responsible for receiving, logging, and distributing all technical, administrative and vendor documents using the approved Document Management System. 

• Maintaining all tracking records and ensuring that they are updated.  

• Prepare the status reports of the incoming and outgoing documents on weekly and monthly basis. 

• Supports the receipt, tracking, and monitoring of documents using standard document management system to register documents, maintain and update logs, transmittals, and other reports as required. 

• Handle the archived and retrieval of documents as directed and able to retrieve documents data quickly and efficiently when needed. 

• Handle closeout and documentation handover to client. 

• Performs other duties as requested from time to time. 

Requirements  

• Minimum of 5 years of work-related experience. 

• Effective in building good working relationships within complex structures both within projects, with clients and internally.  

• In -depth knowledge of document control systems and procedures such as registration, monitoring, coordination, Reporting, handing over of documents to client and archiving. 

• Able to Automate processes around data handling, conversion, and querying. 

Qualification 

• Degree qualified: Bachelor’s degree or equivalent in a related field, IT preferred. 

• Must be able to communicate confidently in both written and spoken English.  

• Proficient on all Microsoft Office Tools. 

• Comprehensive knowledge of EDMS applications. 

• Knowledge of SQL database management and python programming is preferred. 

• Highly experienced in using Oracle ACONEX is a must. 

• United Arab Emirates, Abu Dhabi with occasional travel to KSA, if required.