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Document Controller

R-043598
  1. Mississauga
  1. Nuclear

Document Controller

Responsibilities:

  • Administer and enforces all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives
  • Coordinates document management activities with internal departments and clients;
  • Ensures quality of all drawings and documents prior to issue (Administrative check), as per established document control procedures;
  • Maintains and enforces project procedures associated with relevant Document Control / Record Management processes
  • Produce and maintain documentation; receive, process and control deliverable and non-deliverable documentation using Candu system (myTRAK):
  • Process, print and distribute documentation received from Candu, client, site and suppliers
  • Monitor and update document baseline
  • Process and record  requests for filing documentation received from Candu or third parties, includes all supporting information, administrative and technical records
  • Interface with internal and external service providers (e.g., courier, IT) in order to meet project schedules
  • Coordinate all aspects of formal documentation shipments to customers and suppliers, including tracing of shipments with SP Courier Services if required by contract
  • Ensure the established documentation work processes are implemented, followed and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trails
  • Ensure the timely and accurate processing and recording of deliverables per project contractual obligations, in order to meet schedules and avoid monetary penalties/delayed placement of orders/inaccurate information
  • Generate statistic and ad hoc reports; conduct system queries on the status of documents
  • Assist Engineering and Project Control staff regarding documentation processes and queries
  • Working hours 8am to 6pm – within a 7.5 work day. 
  • Flexible work hours overtime is possible past 6pm

Qualifications:

  • College graduate in Business Administration or a technical subject from a college of recognized standing or equivalent experience resulting in a sound knowledge of some business principles
  • A minimum of 5 years experience in related field
  • Knowledge and proficiency in the Document Management and Nuclear codes and standards like N286 specifically in the capture of documentation using enterprise management software's
  • Knowledge and proficiency in Microsoft Office programs, Adobe Acrobat and File Transfer Protocol
  • Knowledge of the Records Management System
  • Proficient in using computerized Document Management applications / Electronic Document Management Systems (EDMS);
  • Good understanding of engineering and procurement documentation
  • Good organizational skills with accurate attention to detail, with the ability to establish priorities and work under pressure to meet schedules
  • Good understanding of company and project requirements, and able to offer practical suggestions for Document Control involvement
  • Self-starter, requiring minimum guidance
  • Uses initiative to identify, investigate and solve problems
  • Good understanding of the document security requirements through the document processing stages including restrictions and export permits
  • Demonstrated capability of working under tight timelines;
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