Executive Assistant Energy

Executive Assistant - Energy

Job Description - Executive Assistant Energy

Executive level assistant with an emphasis on legal business unit support that provides administrative support and business support throughout the organization.  Specific tasks could include:

• Assist in organizing assigned executives’ time, schedule, meetings, files, calendar and contacts.
• Compose and prepare various forms of correspondence, including letters, memorandum, reports and other written material.
• Prepare and process travel expenses, purchase requisitions, external contracts, internal documentation and process flows.
• Proof and edit documents.
• Schedule and coordinate meetings, conference calls and travel arrangements.
• Screen visitors, mail, email and calls and handle items within the limits of delegated authority.
• Manage legal budget needs and purchase services and supplies as needed.
• Provide support for several Boards of Directors throughout Atkins Nuclear Secured portfolio, including scheduling, travel coordination, and maintaining requisite files.
• Create databases and spreadsheets as required.
• Reviews and submits invoices for payment and performs similar corporate processes, as needed.
• Responsible for handling and organizing confidential and time sensitive material.
• Track corporate filings and registrations as required on an annual basis.
• Performs other duties as assigned.

Preferred Skills

• Strong organizational skills
• Advanced computer skills, including Microsoft Office
• Strong written and verbal communication skills is a must, particularly in email
• Ability to interact well with all levels of management and throughout all business units
• Ability to function as a true partner to the executives and be able to anticipate needs
• Must be able to exercise extreme sensitivity, discretion, judgment, tact and diplomacy
• Strong multitasking skills
• Strong time management skills
• Ability to prioritize workload