Project Manager

Job Responsibilities:

This position requires all round professional ability and self-motivation.  You will be required to direct meetings, introduce wider discussion and be responsible for those tasks assigned to you by members of the project team. 

You will always be required to perform duties diligently to the quality standards set by the Company and conform to the Company’s policies and business systems and be committed to their implementation and continuous improvement.

The role will include but not be limited to the following key functions:

• Managing the assigned work packages and related contractors to ensure all works are completed on time, under budget and to the required quality.
• Liaising with the client to ensure all client requirements related to the work packages are met, in accordance with company procedures.
• Managing all employees under your report to ensure they are working efficiently and completing tasks correctly.
• Assist in all procurement/contract administration activities, including but not limited to preparing technical specification, reviewing and analysing submissions, preparing reports, negotiating with tenderers/contractors, chairing and writing minutes, administering awarded contracts and closing final accounts for awarded contracts.
• Estimation, review and tracking of cost movements for design change proposals/ options and ensuring that the commercial risks (financial and professionally) to which company is exposed are minimized.
• Progress claims assessment, certification, registering and tracking. Including site inspection to verify quantities of work complete.
• Variation forecasting, assessment, negotiation and reporting.
• Contract final account preparation, negotiation and tracking.
• Responsible for checking of all documents prepared by him/her to ensure factual correctness and that quality standards are maintained.
• Working with the contractors, facility management, client and colleagues with the development and implementation of an appropriate project or programme management framework, including active participation with the necessary review processes as required;
• Applying quality management principles and processes;
• Applying risk assessment and management principles and processes.
• Chair and attend meetings and provide information relating to project costs, procurement and contract administration.
• Monitoring and keep record of all Health and Safety activities, meetings and documents
• Reviewing and recommending staff levels for accreditation purposes to support the standby requirements of the contractor
• Issuing work instructions as required
• Preparing and reviewing variation orders as required based on change requirements identified
• Assessment and conduct site inspection to verify quantities of work completed. Provide inputs and update of the quantities on the inventory management system.
• Prior to the handover of the facilities to the client, conduct a joint inspection with the respective Contractors and generate the defects list to the Contractor. You are to ensure that the defects are fully rectified before handing over the said facilities
• Carrying out assigned Engineering Service Desk (ESD) duties during the event.
• Ensuring that dismantling, demobilization and close out activities are completed as scheduled including the reconciliation of all invoices, the receipt of AS built drawings and inventory lists, holding and minuting a final contractor debrief meeting, the completion of contractor performance evaluations, the issuing of substantial completion certificates

Job Requirements:

• Have a minimum of five (5) year’s event management experience;
• Contract administration experience in the construction industry would be preferable.
• Be able to work unsupervised or with limited supervision to initiate and follow up with tasks without instruction.
• Have an eye for detail; accuracy and attention to detail in all work and show initiative in developing new ideas.
• Ability to identify problems, formulate solutions and implement actions effectively.
• Have strong analytical, research and negotiation skills, strong contractual knowledge including reading contractual terminology,
• Excellent interpersonal skills, with the capacity to deal professionally and confidently with a diverse range of people at all levels.
• Strong written and verbal communication skills, with a demonstrated ability to draft reports, tender documents, minutes, correspondences, procedures, processes and forms
• Sound literacy in computer software, including the Microsoft Office range.
• Flexibility and ability to work with different areas of the business (event management, project management, procurement and contract administration).
• Punctuality with attendance and with delivering tasks on time.
• Positive attitude and capacity to motivate others.
• A willingness to work overtime, especially closer to the event

Job Responsibilities:

This position requires all round professional ability and self-motivation.  You will be required to direct meetings, introduce wider discussion and be responsible for those tasks assigned to you by members of the project team. 

You will always be required to perform duties diligently to the quality standards set by the Company and conform to the Company’s policies and business systems and be committed to their implementation and continuous improvement.

The role will include but not be limited to the following key functions:

• Managing the assigned work packages and related contractors to ensure all works are completed on time, under budget and to the required quality.
• Liaising with the client to ensure all client requirements related to the work packages are met, in accordance with company procedures.
• Managing all employees under your report to ensure they are working efficiently and completing tasks correctly.
• Assist in all procurement/contract administration activities, including but not limited to preparing technical specification, reviewing and analysing submissions, preparing reports, negotiating with tenderers/contractors, chairing and writing minutes, administering awarded contracts and closing final accounts for awarded contracts.
• Estimation, review and tracking of cost movements for design change proposals/ options and ensuring that the commercial risks (financial and professionally) to which company is exposed are minimized.
• Progress claims assessment, certification, registering and tracking. Including site inspection to verify quantities of work complete.
• Variation forecasting, assessment, negotiation and reporting.
• Contract final account preparation, negotiation and tracking.
• Responsible for checking of all documents prepared by him/her to ensure factual correctness and that quality standards are maintained.
• Working with the contractors, facility management, client and colleagues with the development and implementation of an appropriate project or programme management framework, including active participation with the necessary review processes as required;
• Applying quality management principles and processes;
• Applying risk assessment and management principles and processes.
• Chair and attend meetings and provide information relating to project costs, procurement and contract administration.
• Monitoring and keep record of all Health and Safety activities, meetings and documents
• Reviewing and recommending staff levels for accreditation purposes to support the standby requirements of the contractor
• Issuing work instructions as required
• Preparing and reviewing variation orders as required based on change requirements identified
• Assessment and conduct site inspection to verify quantities of work completed. Provide inputs and update of the quantities on the inventory management system.
• Prior to the handover of the facilities to the client, conduct a joint inspection with the respective Contractors and generate the defects list to the Contractor. You are to ensure that the defects are fully rectified before handing over the said facilities
• Carrying out assigned Engineering Service Desk (ESD) duties during the event.
• Ensuring that dismantling, demobilization and close out activities are completed as scheduled including the reconciliation of all invoices, the receipt of AS built drawings and inventory lists, holding and minuting a final contractor debrief meeting, the completion of contractor performance evaluations, the issuing of substantial completion certificates

Job Requirements:

• Have a minimum of five (5) year’s event management experience;
• Contract administration experience in the construction industry would be preferable.
• Be able to work unsupervised or with limited supervision to initiate and follow up with tasks without instruction.
• Have an eye for detail; accuracy and attention to detail in all work and show initiative in developing new ideas.
• Ability to identify problems, formulate solutions and implement actions effectively.
• Have strong analytical, research and negotiation skills, strong contractual knowledge including reading contractual terminology,
• Excellent interpersonal skills, with the capacity to deal professionally and confidently with a diverse range of people at all levels.
• Strong written and verbal communication skills, with a demonstrated ability to draft reports, tender documents, minutes, correspondences, procedures, processes and forms
• Sound literacy in computer software, including the Microsoft Office range.
• Flexibility and ability to work with different areas of the business (event management, project management, procurement and contract administration).
• Punctuality with attendance and with delivering tasks on time.
• Positive attitude and capacity to motivate others.
• A willingness to work overtime, especially closer to the event