Proposal Estimator / Coordinator

Summary:
 

Due to ongoing succession, SNC-Lavalin ProFac Gulf Management, is looking to hire a Proposal Estimator / Coordinator to be based in Doha, Qatar. The position reports to the Proposal Manager, the successful candidate will be responsible for coordinating the preparation, writing, assembly and submission of proposals and related documentation necessary to bring new projects to the Operations and Maintenance (O&M) business.

Duties and Responsibilities:

Support the Proposal Manager to produce winning, professional, competitive proposals for SNC-Lavalin’s Facility Management Sector. To perform this role successfully, the Senior Proposal Coordinator will be responsible for, but not limited to, the following:

How will you contribute to the team?

Proposal Coordination:

• For each pursuit, and under the direction of the assigned bid lead, understand the submission requirements and necessary schedule.
• Supporting the Bid Lead, coordinate the planning, development and production of proposals.
• Support the bid leads to establish proposal schedules, assignment matrices, compliance matrices, and proposal templates.
• Support proposal kick-off meetings.
• Schedule and facilitate ongoing proposal coordination meetings.
• Communicate verbally and in writing with proposal participants to track tasks against the schedule.
• Monitor progress of the proposal process with timely follow-up to ensure internal proposal deadlines are being met.
• Maintains checklists of mandatory forms, signatures and approvals, and track progress to completion.
• Identify/escalate issues that may impact the proposal’s schedule or quality
• Lead end-to-end process and proposal development for smaller scale proposals
• Support clarifications and post-bid submission requirements
• Support the development of capability statements, case studies and standard material (graphics, org charts, etc.) for use in proposals, qualification submittals, etc.
• Maintain proposal content library to ensure high quality of information and improve response time for Business Development opportunities and proposal response.
• Contribute to lessons learned and internal debrief of proposals meetings
• Follow established SNC-Lavalin proposal policies and guidelines
• Attend site visits
• Contribute in analyzing and segregation assets list

Proposal Writing/Editing:

• Collaborate in development of response templates and first response drafts.
• Write and develop clear, persuasive proposal content and other sales materials that are technically correct and clearly convey a compelling story that resonates with the customer and incorporates win themes.
• Work closely with a cross-functional team of subject matter experts, including technical, business, commercial, and legal, throughout the proposal process.
• Assist in preparation of resumes, Project Fact Sheets (PFSs) and other proposal attachments and related materials

Proposal Estimation:

• Assist the Bid Lead with the cost inputs/pricing element of tenders and to price individual elements of tenders under supervision to include: e.g. IT equipment requirements, consumable budgets, spare parts etc.
• Prepares cost estimates for the small-scale proposal and contract renewals as and when required.
• Maintains an updated database of historical cost data.

Skills:

• University degree in business, facility management, communications, marketing, or related field, or combination of education and relevant experience.
• Minimum 5 years’ experience in proposals in a bid estimating/proposal role in FM or MEP background.
• Good knowledge of operations and maintenance services and facility management.
• Expert MS Office Suite skills.
• Experience with MS SharePoint an asset
• Superior writing and editing skills in the English language
• Ability to multi-task and manage several projects at one time
• Excellent written and verbal communication skills
• Ability to read and understand technical drawings & technical manuals 
• Very detail-oriented
• Demonstrated ability to remain calm under pressure
• Experience working towards firm deadlines
• Results-oriented with an extremely high work ethic, stringent quality standards, and can-do attitude