Administrative Assistant – Legal - Vancouver
Under the supervision of the Regional General Counsel, Canada , the employee will have the following responsibilities:
Your role within the Team
As a member of the Legal team, you will report to the Senior Vice-President, Legal Affairs, Infrastructure and be responsible for:
- Create, review and format documents (Word, PowerPoint and Excel) in accordance with the business’ standards and ensure highest quality of presentation;
- Manage contractual documentation and prepare necessary material to facilitate work;
- Review, format and integrate comments in contractual documents and ability to review a document by applying basic legal and contractual principles. Ensure follow-up of changes;
- Manage incoming calls and messages. Partial management of the team member’s emails (classification, importance, printing of attached documents when required, follow-up as required);
- Manage schedules, including arranging meetings, reminders, absences of the team members and other relevant information;
- Establish and maintain sorting, classification, codification, archiving and IT (files and emails) systems depending on the needs of the team. Establish a standardized and transferable method;
- Coordinate the logistic of business meetings, internal or external, take care of reservations of meeting rooms and management of the required documentation and material;
- Prepare and send the correspondence, the documents and the reports of the team. Responsibe for the digitalization of documents and their classification;
- Ensure all timesheets for the team are submitted weekly;
- Manage the documentation of the team for SharePoint and other systems;
- Apply and adhere to all policies and procedures of the business;
- Ensure the availability of supplies and forms;
- Ensure the proper functioning of the office equipment (computers, phones, furniture, others) and refer any problem to the relevant suppliers;
- Arrange travel for the team and prepare, submit and do the follow-up of the team members’ expense accounts;
- Ensure the follow-up of different signatures on urgent and confidential documents by following the levels of authority of the signatories;
- Prepare and submit certain documents (for review), including administrative documents related to membership renewals to certain organizations; and
- Enter the hours of mandatory training on the appropriate site and maintain a register for the team.
Why choose AtkinsRéalis as an Employer?
Because we offer:
- The opportunity to work on diverse and large-scale projects, both domestically and internationally.
- A stimulating work environment where work-life balance is valued.
- Access to a wide range of training opportunities focused on individual development and interests.
- Competitive salary, flexible benefits, share ownership plan, and defined contribution pension plan.
- A work environment that prioritizes health and safety.
Qualifications for the Position
- Diploma in secretarial or any other relevant education (legal profile an asset);
- Minimum of 7 years of experience in a similar position (in-house legal experience would be an asset);
- Perfect knowledge of English, both oral and written;
- Advanced knowledge of the Microsoft Office series (Outlook, Word, Excel and PowerPoint);
- Ability to maintain strict confidentiality in order to manage confidential material and situations;
- Works well in a team environment with an ability to manage different prioritiesr
- Strong work ethic;
- Ability to work under pressure with a minimum level of supervision and to do the follow-up of several files at the same time;
- Dynamic, autonomous, solid judgment, advanced organizational skills and attention to detail;
- Knowledge of Workshare software will be an asset.
Are you up for the challenge? Don't wait any longer! Send us your CV and join us in shaping a better future for our planet and its inhabitants.
At AtkinsRéalis, we strive to hire individuals with diverse characteristics, backgrounds, and perspectives. We firmly believe that world-class talent knows no gender, ethnic or national origin, identity or sexual orientation, age, religion, or disability and is instead enriched by these differences.
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*Since AtkinsRéalis is an international organization that has offices all around the world where thousands of employees are located, and it’s clientele is international and national, we must be able to provide services in French and in English. Therefore, a good knowledge of both languages is required because of the nature of our professional services you will provide.
