This role sits within the UK-based part of Finance Centre of Excellence. The key purpose of the role is to help with the finance transformation and centralise billing in the UK for ADS&T sector, prepare “Sales Invoice” with significant amount of supporting documentation and analysis, which needs to be prepared precisely as per client specifications. The role will also be answering queries pertaining to sales invoices/credit notes from internal and external business partners. This role will report to the UK-based Senior Team Leader of Project Accounting. This position is a great opportunity for the right person to make a positive impact in a changing business and systems environment.
Requirements:
Qualifications:
AAT or equivalent would be an advantage.
Experience:
A strong track record of client billing, including complex projects.
Skills:
- A thorough understanding of Oracle.
- Intermediate Excel skills, including pivot tables and VLOOKUPs.
- Comfortable with other Microsoft Office applications.
- Able to work collaboratively, thus building strong relationships with Project Managers and Finance.
- Colleagues.
- Skilled at prioritising workload to ensure key deadlines are met.
- Organised and flexible.
Responsibilities:
Billing:
- Initially to assist the finance transformation team to one ERP which will include centralising ADS&T billing within the UK from JD Edwards to Oracle.
- Prepare sales invoices, applications for payment and credit notes and associated supporting documentation.
- Obtain approval for sales invoices and credit notes.
- Post invoices and credit notes onto the finance system (Oracle).
- Liaise with Project Managers to ensure that all invoicing is completed within required timescales.
- Work closely with Project Managers, and the Cash Collections team to ensure timely resolution of billing queries and collection of cash.
- Support correct allocation of costs to projects, including staff allocations, time transfers and Accounts.
- Payable-related support.
- Prepare and distribute job-related information and reports.
- Support project managers with timesheet-related queries.
- Liaise with divisional Finance staff.
- ‘Lock up tracker’ – review, update and follow up as required.
- Review and analyse differences between forecast and actual monthly billing.
- Field queries from internal and external auditors.
- Use client portals to review PO status and available balances prior to invoicing.
- Liaise with the client purchasing/finance team with purchase order queries.
Reporting and other responsibilities:
- Running weekly and monthly project-based scheduled reports and issuing to the project managers on time.
- Liaising with Financial controller to ensure that all month end tasks are completed on a timely basis.
- Preparing and distributing information/reports regarding project unbilled balances to Project Managers.
- Posting Journal entries e.g. Expenses/revenue transfers or any correction entries.
- Ensuring daily Internal Audit is conducted for all the processes within the business.
- Daily work allocation and ensuring all the activities are completed before the cut off.
- Review of Credit note approval matrix on a weekly basis.
- Preparation of monthly billing report to review actual billing vs forecasted billingEffective communicator.
Additional Information:
Working hours: 37.5 hours Monday - FridayWork Location: Hybrid home / office working Epsom-based.
Applicants must be a British Citizen (No dual citizenship accepted) as will be working with secure jobs based in UK.Applicants must have required the infrastructure to enable remote working. This is a one year fixed term contract with the chance of being made permanent.
Meeting your needs:
When you start with us, you'll enjoy "Total Reward", a package that can be tailored to your lifestyle, career and personal needs. From flexible holidays to life assurance, health & wellbeing benefits, and career planning for the senior stage of your career.
Making sure you're supported is important to us. So, if you identify as having a disability, tell us ahead of your interview. And let's talk about any adjustments you might need.
New name, new era. We are AtkinsRéalis. It will take some time for all our information to update – you can still refer to our fantastic benefits via the link below:
YourReward at SNC-Lavalin (snclavalin.com).
Training:
AtkinsRéalis is committed to developing its people both personally and professionally. Our colleagues have the advantage of access to a high ranging training portfolio and development activities designed to help make the best of individual’s abilities and talents. We also actively support staff in achieving corporate membership of relevant institutions.
More about us:
AtkinsRéalis is a leading global consultancy with over 100 years of design and engineering expertise. With us, you'll be surrounded by the skills, knowledge and support to help you succeed. Together, we can deliver projects which have a positive, sustainable impact on the world.
Check out some of our recent, most exciting projects.
Additional Information:
This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.
We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.
