Here at Faithful+Gould, we are committed to building careers and not just creating jobs. Our highly skilled people form the cornerstone of our business, enables us to consistently deliver high quality experiences to our clients which has earned us an impeccable reputation within the construction industry.
Individual skills, expertise and knowledge matter to us, and we understand that everyone is different; it is these differences that enhance our strength, increase our team resilience and help us to develop even stronger internal relationships. The Business Support Team for London & Southeast Region underpins the service delivery, our practitioners deliver to our clients, and is an integral hub of our operations.
Due to year-on-year continued growth, we currently have an opportunity for an enthusiastic, career driven, Administration Assistant to join our London based team. Previous experience and strong track record of administration duties in the construction industry would be ideal however not essential as we appreciate transferable skills.
The successful candidate will be reporting into the Administration Manager of the London & Southeast Region:
Responsibilities:
- Working with the Business Support Team, providing support to the region and leading diary management, direct team support for the Consult team
- Implementing and maintaining effective filing systems
- Assisting with report requests from the financial systems for project time and expense recording
- Organise travel and accommodation via the company portal
- Formatting of documents to company standard for issue
- Liaise with various departments in the business by phone and email as necessary
- Photocopying, binding and storing of company documents
- Collecting and distributing incoming post and deliveries as necessary
- Manage outgoing post and booking couriers
- Covering diary management for other teams when required, and email correspondence
- Arrange annual photography sessions for new staff liaising with the company providing this service to obtain quotes and secure the booking. Arrange appointment times for staff to attend the session
- Ordering of ad-hoc stationery as required
- Assist with archiving as required by the business
- Update company databases
- Being a team player within the Business Support Team
Requirements:
- At least one year’s experience in a similar role is ideal
- Competent with Microsoft Office suite
- Excellent written and verbal communication skills
- Experience using InDesign software or similar graphics packages (not essential but desired)
Personality profile:
- Approachable and comfortable liaising with a variety of people at different levels within the business
- Understanding business confidentiality when administrating and communicating
- Highly motivated, career driven, enthusiastic, with a can-do attitude
- Ability to organise and prioritise work
- Self sufficient and able to use your own initiative
- Ability to work within a fast-paced environment
- Adaptable approach to heavy workload
- Brilliant time management and organisational skills
- Positive attitude and a desire to learn
Training:
You should possess a willingness to continue to develop your career through our structured training programme.
Faithful+Gould develops individuals through a portfolio of training and development courses designed to help you make the best of your abilities and talents. We provide a structured training scheme and endorse Continuous Professional Development Activities.
Rewards and Benefits:
Faithful+Gould offers a fantastic range of benefits, which you can tailor to suit your own health, well-being, financial and lifestyle choices.
All the information you need to know is available on our dedicated benefits portal; your reward, which is available to access 24/7 from any device: https://www.yourrewardatkins.com
Security Clearance:
This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview.
If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.
Faithful+Gould recognise that there are many well qualified people who are looking to further their career, but who cannot commit to full time employment. We support flexible working arrangements and are interested to discuss how we can accommodate individual requirements.
Faithful+Gould, part of the SNC Lavalin Group, are committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.
