Executive Administrative Assistant job in Atlanta

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Atkins is one of the world’s most respected design, engineering and project management consultancies. Atkins has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years.

Atkins has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

Atkins seeks an energetic and highly motivated self-starter to join our Atlanta, GA Public & Private Management Group as an Executive Administrative Assistant.

MAJOR FUNCTION/ROLE

Highly intelligent and organized individual needed to provide administrative support and activity coordination to the Director of the Public and Private Group. The position will also support other Senior Members of the Management Team.
The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

JOB DUTIES

The Administrative Assistant will be trained and will need to know how to use the following Atkins' programs and systems:

Travel Reservations - new system coming online in February 2020
Concur - expense reporting
Prodagio - Accounts Payable
Purchase Requisition
Scorecard
Power BI - to prepare summary reports only for presentations
Vision
Use of PowerPoint for developing presentations

Business Unit Director Administrative Assistance

Demonstrates professional demeanor towards duties and responsibilities, particularly with regard to independence, professional ethics, and professional judgment.
High level of professionalism and confidentiality while in the office and in communications with employees and clients.
Proactively manage an extremely active calendar of appointments.
Operate in a detail-oriented manner and produce precise and accurate work products with utmost attention to detail.
Prepare internal electronic communications at BU Director's request and distribute.
Prepare and submit weekly travel expense reports.
Is punctual, on time, and adheres to company policies. Regular attendance in the office is an essential job function.

Communications & Meeting Logistics

Assist with the planning and coordination of meetings. Scheduling of meetings in some cases will also include securing hotel room reservations, coordinate transportation to and from airport for meeting attendees, scheduling of off-site dinners, etc.
Maintain email distribution lists, organizational chart, etc.
Working with the BU Director, prepare the monthly agenda and slide deck presentation for monthly updates. Secure and confirm meeting presenters and provide as needed support with their PowerPoint presentations.

Compliance Monitoring

Assists the BU Director with monitoring employees’ compliance related to corporate requirements, including but not limited to, online training and certifications.

Administrative Business Functions

Prepare expense reports and/or make travel reservations for Senior Managers
Provide miscellaneous administrative support to Senior Manager in Los Angeles office
Prepare mailings for FedEx delivery
Assist with Purchase Requisitions
Assist designated project managers with preparation of monthly project progress reports.
Assist with completion and processing of Events Budget Requests (EBRs); Scorecards for expense reporting.
Prepare check request approvals
Assist with preparation of new staff requisitions
Other duties as assigned

EDUCATION AND EXPERIENCE

Bachelor's degree in Business Administration or related field plus a minimum of ten years' experience in administrative work, preferably with at least three years within the company. In the absence of such company tenure, prior experience in the Consulting Engineering industry supporting senior executives strongly desired. Without a degree, a minimum of fifteen years' experience in progressively responsible administrative work is required.

SPECIAL SKILLS

Expert in Microsoft Office
Individual should be flexible, dependable, and results-oriented
Ability to communicate effectively (written & oral) with all levels of personnel
At least three years of experience supporting C-Level Executives.

This is a full-time opportunity to be part of a talented and committed team. Atkins offers its employees a robust rewards package which includes: a competitive salary; a broad benefits package including medical/RX, dental, vision, life, disability, legal, hospitalization and other valuable voluntary options; generous time-off programs; flexible work schedules; 401(k) with employer match; professional and career development opportunities through our corporate university, as well as a highly-regarded tuition reimbursement program; and an unmatched culture focused on client-service, quality, and tireless pursuit of excellence in all we do. Atkins is an equal opportunity, drug-free employer committed to diversity in the workplace. EOE/Minorities/Females/Vet/Disability.

Please view Atkins Equal Opportunity Statement here:

https://careers.snclavalin.com/equal-opportunities-statement

Atkins cares about your privacy.
Please consult our Privacy Notice to know more about how we collect, use and transfer your Personal Data.
By submitting your personal information to Atkins, you confirm that you have read and accept our Privacy Notice.

Atkins will not accept unsolicited resumes from recruiters, headhunters, contract recruiters, search firms or employment agencies. In the event a recruiter or agency submits a resume or candidate, Atkins explicitly reserves the right to recruit and hire those candidate(s) at its discretion, and without any financial obligation whatsoever to the recruiter or agency. Any such unsolicited resume or candidate contact information, including those submitted directly to Atkins hiring managers or any other employee, shall become the property of Atkins upon receipt.

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