Executive Operations Coordinator

Why join us?

It’s an exciting time at AtkinsRéalis! We are rapidly growing in the US. Our company purpose is to build a better world for our planet and its people. We recognize the importance of making sure that our clients and employees, feel this purpose every day. AtkinsRéalis is proud of our company culture that promotes, diversity, equity and inclusion. Our company ethos include collaboration through the connection of people, data and technology. We are a global firm, who leverages having employees located throughout the world, creating valuable partnerships and doing our part to make this planet and its people, thrive.  We need energetic, passionate and eager professionals like you to join our team. There has never been a better time to be a part of AtkinsRéalis!

We are seeking an Executive Operations Coordinator to join our Corporate Development group. This is a Hybrid position can be based out of anyone of our following locations Atlanta, GA, Scottsdale, AZ, Dallas, TX, Grand Rapids, MI or Chicago, IL. This position will support our US Culture & Social Impact initiatives. The position will provide program management and administrative support and coordination to senior executive(s). Incumbent holds a position of responsibility, which may include data compilation, analysis and presentation of special reports, and the tracking of projects and budgets. Plays proactive role in ensuring that program budget, goals and deadlines are met by monitoring progress and keeping manager well informed with up-to-date reports, graphs and other decision-making tools as requested.

AtkinsRéalis is one of the world’s most respected design, engineering and project management consultancies. AtkinsRéalis has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years. AtkinsRéalis has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

How will you contribute to the team?

• Provides administrative support and activity coordination to senior executive(s), acting as their contact/liaison and assisting with various functions.

• Acts as liaison between executive(s) and top management, and internal/external clients, responding to inquiries and requests for information/approval and directing others to appropriate staff as required.

• Provides administrative support to executive(s) by composing memos, letters and other documents for executives' signatures. Maintains executives' calendars, scheduling and coordinating appointments, periodic meetings, conferences and travel arrangements. Screens mail and telephone calls directed to senior executives and directs them as appropriate.

• May prepare annual budget/reports for executive(s). Compiles annual overviews of program/budgets with comparative overviews of performance for use by executive(s) as assigned.

• May perform special assignments which may include data/financial analysis, coordination of marketing activities, assistance with publications or marketing materials, maintaining databases, and/or coordinating events/training.

• Develops charts and graphs based on sensitive organizational data, and updates them as needed for meetings, monthly reports, or presentations for upper management or others.

• May coordinate and attend meetings and prepare meeting minutes.

• Performs such other duties as the supervisor may from time to time deem necessary.

What will you contribute?

• Bachelor’s degree plus a minimum of eight to ten years of progressive, responsible experience in administrative work and/or program support dealing with massive data that is sensitive in nature.

• A degree in business administration, company experience, industry experience or experience supporting senior executives are a plus. 

• Without a degree, a minimum of fifteen years' experience in progressively responsible administrative work is required.

• Job requires excellent interpersonal and organizational skills, tact, sense of urgency, and attention to detail. Knowledge of business administration practices and principles.

• Aptitude for maintaining a professional attitude and attention to detail while working alone and within a team environment. 

• Excellent technical writing and verbal communication skills with clients and colleagues. 

• Strong organizational, task and time management, deductive reasoning, and analytical skills. 

• Proficiency with the MS Office suite software. Experience with Microsoft Power BI a plus.

What we offer at AtkinsRéalis:

AtkinsRéalis realizes that health, mental and financial wellbeing, are all equally needed to achieve balance in life. We are pleased to offer a robust rewards package that help our employees have peace of mind in and outside of work.  Our benefit offerings address all the areas that are part of living a healthy life.  

We recognize that what is important to people, continues to change. Some of our other benefits to ensure our employees feel supported, include continuing to offer health and dental coverage for domestic partners and a full list below. Our culture is one of providing support and training for our employees to thrive. We offer learning and development programs, training, career pathing opportunities, and a tuition reimbursement plan. At AtkinsRéalis, you will enjoy a robust rewards package which includes:

• Competitive salary

• Flexible work schedules

• Group Insurance

• Paid Family Leave

• Two Floating Holidays

• Paid Parental Leave (including maternity and paternity)

• Pet Insurance

• Retirement Savings Plan with employer match

• Employee Assistance Program (EAP)

• Learning and development programs, training, career opportunities and a highly regarded tuition reimbursement program

• An inclusive culture of Employee Resources Groups centered around women, African-Americans, Hispanics, LGBTQ+, Neurodiversity and Emerging Professionals.

• A Foundation that is employee-funded with a 2-to-1 match from the company providing STEAM education for minorities from K-12 to college

If this sounds like you and you would like to expand your career with us, apply today!

AtkinsRéalis is an equal opportunity, drug-free employer committed to diversity in the workplace.  EOE/Minorities/Females/Veteran/Disability.

Please review AtkinsRéalis Equal Opportunity Statement here:

https://careers.atkinsrealis.com/equal-opportunities-statement

AtkinsRéalis cares about your privacy and are committed to protecting your privacy.  Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice. 

Upon acceptance of an offer, all candidates must go through a drug screen test and background check. AtkinsRéalis is a federal contractor which mandates a satisfactory background screening report and drug test that supersedes state laws.

Note to staffing and direct hire agencies:

In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency.  https://careers.atkinsrealis.com/recruitment-agencies