Reporting to the Sarnia Director, Operations and based at the Sarnia home office location, the successful candidate’s primary responsibility will be to provide professional in-person and telephone reception. In addition, the candidate may provide administrative and document control support as required such as producing miscellaneous correspondence, reports, specifications, and spreadsheets.
Responsibilities:
- Provide professional, courteous in-person and telephone reception using a multi-line VOIP phone system (make sure phone is on by 7:30am each work day)
- Greet visitors and ensure they sign in and review Visitor Safety pamphlet as well as obtain a visitor badge
- Maintain daily client Sign In/Out Sheets
- Maintain daily employee Sign In/Out Sheets
- Dispatch and receive courier packages (and prepare courier labels)
- Timesheet Administrative duties
- Boardroom bookings
- Creating new employee training schedules
- Sort incoming mail daily and distribute to mailboxes daily; process outgoing mail daily
- Keep mailbox assignment / labels updated with staff changes
- Maintain and order kitchen supplies (coffee, tea, etc.).
- Manage distribution of digital cameras and maintain camera log as well uploading photos to shared drive
- Coordinate the sign out of company vehicles and maintain usage / repair log sheets
- Fax documents
- Prepare, edit and proofread a wide variety of documents and reports
- Set up, process and maintain project documentation in accordance with Document Control procedures
- Remain available at reception throughout the day. The Receptionist can be relieved for breaks by designated individuals and will also be relieved 30 minutes for a lunch break.
- Provide administrative support to other departments and projects as required
- Responsibilities are subject to change at management’s discretion. Other duties may be assigned as required by the business.
Qualifications:
- College Diploma in Office Administration or equivalent
- Minimum 2 years administrative/document control experience required
- Previous experience working in an engineering environment an asset
- Proficient with MS Office including advanced Word, Excel and PowerPoint
- Above average verbal and written English communication skills
Skills Required:
- Excellent interpersonal communication / customer service skills
- Multi-tasker with solid organizational and time management skills
- Detail-oriented
- Reliable
- Team Player
Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).
Successful applicants will be notified about SNC-Lavalin’s accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process
Founded in 1911, SNC-Lavalin is a global fully integrated professional services and project management company and a major player in the ownership of infrastructure. From offices around the world, SNC-Lavalin's employees are proud to build what matters. Our teams provide comprehensive end-to-end project solutions – including capital investment, consulting, design, engineering, construction, sustaining capital and operations and maintenance – to clients in oil and gas, mining and metallurgy, infrastructure and power. On July 3, 2017, SNC-Lavalin acquired Atkins, one of the world's most respected design, engineering and project management consultancies. http://www.snclavalin.com
At SNC-Lavalin, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.
