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Subcontracts Administrator

R-054104
  1. Miami, Orlando, Tampa, Atlanta
  1. Corporate

Subcontracts Administrator

Why join us?

We are hiring! The Subcontracts Administrator is an integral part of our Corporate team. This position is based out of Tampa, FL.   

About Us

Atkins is one of the world’s most respected design, engineering and project management consultancies. Atkins has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years. Atkins has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

How will you contribute to the team?

  • Provide sub-contract support to Project Managers and other internal clients.

  • Assist subcontractors to register in company’s database. Review Certificate of Insurance for compliance with Prime contract and/or company’s standard insurance terms.

  • Assist with Request for Proposal form and verifies accuracy and completeness of proposal packages. Interfaces with affected groups to clarify and ensure that all necessary data has been included.

  • Receives subcontractors’ responses to requests for proposals, determines each subcontractor’s ability to meet Company and project requirements. May support negotiation of the terms and conditions. Prepares and issues subcontracts commensurate with delegated procurement authority.

  • Prepares subcontract documents and amendments, including identification and work with Sr. Administrators on inclusion of flow down requirements from prime contract. Ensures that terms and conditions will be appropriate.

  • Process purchase requisitions for expenses related to the engagement of subcontractors and subconsultants up to an including Purchase Order issuance.

  • Assist the Senior Subcontract Administrator(s) and Senior Subcontract Manager with the development of RFP’s, RFQ’s, evaluation of proposals/quotes, negotiations, review of terms and conditions/subcontracts and final awards.

  • Participate in the evaluation and implementation of Sub-contract initiatives.

  • Ensure Purchase Requisitions are properly coded and are approved per the authorization matrix. Work with AP and end users to resolve P.O./ invoice discrepancies. Work with Finance as needed.

  • Assist with review of contract terms and conditions for variance to contract templates. Edit, comment and submit for legal review. Negotiate acceptable terms and conditions with Subcontractor/subconsultant. File fully executed contract in required document repository. Monitor contract termination date and renew and / or send cancellation notice as required.

  • Interact in a professional manner with internal and external customers.

  • Assist with the development, modification and documentation of subcontract Policies and Procedures.

  • Performs such assignments and duties as the Supervisor may deem necessary from time to time

What will you contribute?

  • Bachelor’s degree in Business Administration or equivalent discipline, plus a minimum of two years relevant experience related to DOT procurement or Federal contracts administration

  • Associate’s degree with six years’ of relevant experience.

  • Without a degree, eight years of relevant experience required.

  • A working knowledge of subcontracting activities typical to the engineering and construction industry is preferred.

  • Good analytical and organizational skills. Ability to perform mathematical calculations, to understand contract types and applicable compensation methods, organize information, and effectively utilize PC and applicable software.

  • Any of the following certifications preferred: NCMA Certified

What we offer at Atkins:

At Atkins, you will enjoy a robust rewards package which includes:

  • Opportunity to work on various projects of various sizes

  • Competitive salary

  • Flexible work schedules

  • Group Insurance

  • Retirement Savings Plan with employer match

  • Employee Assistance Program (EAP)

  • Learning and development programs, training, career opportunities and a highly regarded tuition reimbursement program

If this sounds like you and you would like to expand your career with us, apply today!

Atkins is an equal opportunity, drug-free employer committed to diversity in the workplace.  EOE/Minorities/Females/Vet/Disability.

Please review Atkins Equal Opportunity Statement here:

https://careers.snclavalin.com/equal-opportunities-statement

Atkins cares about your privacy and are committed to protecting your privacy.  Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

By submitting your personal information to Atkins, you confirm that you have read and accept our Privacy Notice. 

Note to staffing and direct hire agencies:

In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, SNC-Lavalin family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency.  https://careers.snclavalin.com/recruitment-agencies

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