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Document Controller

  1. Bangalore

Document Controller

Job Summary

Support and assist regional project management teams to manage and control their documentation of customers and vendors i.e. proposals, product related issues and drawings/documents in a timely and efficient manner.

Roles and Responsibilities

  • Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures and plans.
  • Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy.
  • Follow-up with all the stakeholders to monitor and closure as per the schedule of due dates for drawings, specifications, software, technical manuals, and other documents.
  • Prepare and maintain a filing system in various collaboration platforms e.g. Aconex, SharePoint as per project requirements. This filing system allows management team to get an updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations review and approval.
  • Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
  • Copy or scan materials; organize, maintain, and safeguard files and database.
  • Review and verify project documents for completeness, format, and compliance with contract requirements.
  • Submit project documentation to management team for their approval and transmit approved documents to customer.
  • Distribute documentation to the project team and customers for their review and comments.
  • Receive, distribute, and track comments received from customers.
  • Liaise with engineers, managers, customers, and other stakeholders to discuss the project, prepare documents, or modify contract schedules.
  • Liaise with document originators or engineer’s liaison personnel to resolve discrepancies and compiles required changes to documents.
  • Update changes of computerized or manual control records; release documents and notify the affected departments.
  • Provide support to other departments within the framework of the project e.g. assisting flow of company info.

Minimum Qualification and Experience

  • Graduate in any discipline preferably from the technical background
  • For French projects, candidate must have DELF-B2 or DALF-C1 certificate from Alliance Française (French learning institute)  
  • Must have solid experience of 3-8 years of experience in Document Control in engineering, manufacturing or construction.

Other skills

  • Adaptability to cope with diverse systems and procedures applicable to a variety of projects.
  • Demonstrated ability to communicate effectively both verbally and in writing.
  • Willing and proactiveness to work under tight deadlines and taking ownership of the tasks assigned to him or her
  • Ability to manage the document control process independently with minimum supervision.
  • Ability to utilize Word, Excel, PowerPoint, etc. as tools to enable effective evaluation of information and reporting to Management.

Preferred Tools:

  • MS Office tools: Excel, Word, PowerPoint, etc.

Aconex, SharePoint, EDMS and DEMACS


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